Manage collections using Authorized values

 

Manage collections using Authorized values

Collection management is easy and very convenient with Authorized values feature with Koha. Libraries need to generate collections wise report of records. For example, an engineering college requires collection wise (Mechanical, Civil, Computer etc.) list of books. Such reports have to submit to accreditation agencies (e.g. AICTE, TS) every year. The same way libraries can create various collections like biography, autobiography, and travelogue. It is found that users add collection codes into Item Type (942$c) mistakenly. They don't know the availability of Authorized values for the purpose. Here are the steps to create collections with Authorized values and generate a collection-wise report.

Add collections to Authorized Values

Go to Koha > Administration > Authorized Values and select CCODE

Select New authorized value for CCODE button.

Add a new Collection Code

1. Enter a shortcode for the new collection. Preferably in capital letter.

2. Enter the description

3. Enter the description for OPAC

4. Select the library branch code.

5. Save the new collection

Same way creates other collections.

Add collection to record

Create a catalogue record, Koha > Cataloguing

Add Biblio information (e.g. author, title, call number etc.)

Save the Biblio information of the catalogue.

The collection code appears in the Item Information part of the catalogue.

Select the appropriate collection code match with the record and save the record.

Generate collection wise report

Item wise search available at Koha > Advanced Search > Go to item search (This feature available with the Koha version 18.05.x onwards).

Select collection code and generate a report.

The collection-based report generates and can view on the browser. The report can download as spreadsheet formats.